Bookkeeping Basics For Small Businesses


Keeping track of your business’s finances can be a challenging task. The amount of information required to be processed can be overwhelming, and the methods to track it can leave you scratching your head. How you handle bookkeeping and accounting details for your business will affect how profitable you are and how much taxes you pay. You can choose a competent outsourcing bookkeeping services provider to make the process easier and not overburden your personnel.

Outsourced bookkeeping services providers are responsible for managing your bookkeeping needs from scratch and maintaining clean and accurate books. However, many small businesses believe that outsourcing is costly, but that’s not true. It’s not that costly and benefits the business in the long run. So, if you’re starting your new business venture, keep reading to discover what habits will help you keep your books in order and stay profitable. And if you’re an experienced small business owner, we hope this post helps you stay on top of your finances!

What does small business bookkeeping involve?

Irrespective of what you choose, in-house or outsourced bookkeeping services, you must know what a service provider tracks to determine your accurate financial numbers. Bookkeeping services start the bookkeeping process by tracking the most important business component, i.e., business inventory.

However, the accounting automation software providers track everything you’ll need to track, including but not limited to:

  • Equipment and inventory- This will include physical items such as computers, smartphones, printers, etc.
  • Finances- This will include income and expenses, such as rent, utilities, and product pricing.
  • Billing- This will help you track which customers owe you and what you owe to your suppliers/vendors.

What is a good accounting practice?

A good accounting practice is something you keep in mind while keeping track of your numbers. It’s the same as ensuring you’re keeping track of the right things. This might seem obvious, but sometimes it’s easy to forget. Accounting isn’t about coming up with the most accurate numbers possible. It’s about making sure that the numbers you use are correct and that your account for all the facts you know. Bookkeeping is the process that tracks and records every business transaction, big or small. The bookkeeping records become the basis for further accounting activities.

This will allow you to see how your business is doing and how you’re doing as an individual. However, keeping proper track of every minute detail requires significant time and resources to be invested. If you invest too much time and resources in the accounting process, you will be constantly distracted from your core business activities. Therefore, it is better to outsource the financial function to an accounting and bookkeeping services provider.

Why is bookkeeping important for small businesses?

Whether managed by an in-house or outsourced bookkeeping services provider, bookkeeping is an important financial function that you must complete diligently. It keeps your books of accounts in order and maintains their accuracy. But before you go looking for a service provider, let us understand why bookkeeping is important for a small business.

  1. Tracks finances- Without bookkeeping, you’ll have difficulty keeping track of all your finances. Tracking the finances helps keep an eye on the current financial status of your business.
  2. Helps identify weaknesses- Moreover, keeping good records of your business finances will help you identify areas of weakness and develop strategies to strengthen your financial situation.
  3. Helps prepare financial statements and reports- Since bookkeeping records transactions in an organized way, it becomes a basis for preparing financial statements and reports. These statements and reports are then used to make future business decisions.
  4. Minimizes errors- Careful bookkeeping helps find the errors in books of accounts on time, allowing you to correct them and avoid mistakes in the final statements. It helps maintain the reliability of your business’s accounts. 

How to set up your small business bookkeeping?

There are many ways to set up your small business bookkeeping. The most common method is through a software program. These programs are usually easy to use and have a lot of functionality. You can also choose websites designed to help you organize your finances. These software programs will also help you track your financial activities, such as your income and expenses and the accrual accounting of your business. Some businesses also use spreadsheets for their bookkeeping. These are usually computer-based and can sync with your software program to make it easier. You can also use online spreadsheets, such as Google Sheets and Microsoft Excel.

However, one side-effect of managing your bookkeeping by yourself is that you will need dedicated and expert personnel or a team to manage the process. It will cost you extra and also use your resources, which can be used for other important activities. To avoid these issues, the best solution is to hire an outsourcing bookkeeping services provider. They help save the extra overheads you would otherwise spend on hiring, training, office space, equipment, and software purchase. They simplify the process without distracting you from your core business activities and ensure accuracy in your books of accounts.


Today, almost every small business has a bookkeeping department. Without bookkeeping, not only would your business be unable to operate, but so would all of your customers. Without an effective bookkeeping system, you can easily end up owing money you can’t afford to pay back. All in all, bookkeeping is one of the most important processes in any small business. Without it, you cannot accurately track your business’s finances and make informed business decisions. Moreover, keeping good records of your business finances is essential for any company that wants to grow and expand. So, whether you manage your bookkeeping by yourself or go for an outsourcing bookkeeping services provider, make sure to understand your business requirements and the complications of the process to make an informed decision.

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